Corporate Card Information

Hastings Island Hunting Preserve’s corporate card is a minimum of 100 birds, on which up to five people may be designated as hunters. Two of the named cardholders have the ability to attend the end of season cleanup hunt, where they may shoot up to 10 birds each at no additional cost.

Additional birds may be added to the corporate card in 20 bird increments and there has been no limit on the number of birds you can add to the initial 100 bird card purchase. Note that we would only institute a limit if we were unable to source the birds needed to fulfill the quantity requested, and this has never been a problem.

There is one responsible party for your corporate card. That person is the one who actually completes and signs the application for the corporate card. Everyone else is simply a named hunter, authorized to hunt on that card. The responsible party is in charge of organizing the hunters on the card and, from the Club’s perspective, they do things like paying for the card, letting the Club know who the other named hunters will be, identifying who is eligible to attend the cleanup hunt, and figuring out how to allocate the birds on the card. For instance regarding this last point, you may be one of five people on a 100 bird card, but that does not entitle you to hunt 20 birds. The division of birds is between you and the responsible party. Your agreement with them may be to shoot one bird, all 100 birds, or some number in between. The point being, this arrangement is between you and them, not you and Club.

The Club will only accept payment on corporate cards from the member acting as the responsible party, who has submitted the application for corporate card. We will not accept payment to the card, partial or otherwise, from the other named cardholders. If you are a named hunter, you will need to “settle up” with the person organizing your corporate card. That person is responsible for making sure that the Club has been paid. No one on the card will be allowed to hunt, until the card is paid in full and everyone named on the card has signed a current copy of the Club’s Rules and Regulations.

If anyone on the card is new to the Club, they will have to attend one of our New Member Orientations before they can hunt. If the card’s responsible party is a new member of the Club, then no one on the card will be able to hunt, until the responsible party has taken a New Member Orientation.

We want to clarify the fact that for administrative purposes and ease to your “corporation”, you may have received a card that has both the corporation’s name and your name on it.  But, receiving a card with your name on it does not necessarily mean that you are considered to be the responsible party on that card, nor that you are entitled to the specific amount of birds on that card. Again, the number of birds that you are entitled to hunt is between you and the responsible party.

Most importantly, please understand that the responsible party is the member of the Club.  Everyone else on the card is simply authorized to use that card.  While on the surface this would appear to simply be a clerical issue, it does have some very important implications.

If you violate the Club’s rules, it will reflect on the responsible party, as they should only be designating safe, responsible hunters on their corporate card. As you know, a violation of the Club’s Rules and Regulations may be cause for a member to lose his membership at the Club. By extension, if the responsible party of your corporate card commits a serious violation of the Club’s Rule and Regulations, which results in his or her membership being lost, the entire corporate card is forfeited. Based on our conversations, we have found that most named hunters on corporate cards have not considered this potentially very important point. To date, this has never been an issue. But, the potential is there and we want to make sure that you are aware of it.

Prepaid Bird Cleaning is required with the purchase of your corporate card.  Please check with the Club Office for the current price of Prepaid Cleanings.

If you are a named hunter on the corporate card, you are not a “member” of the Club and therefore have not been receiving our newsletters and other mailings. Going forward, we plan to keep a separate mailing list so that you will receive all of our mailings. If you do not receive our newsletters or other mailings, please contact the Club office to confirm that we have your current contact information.

We hope that this covers the main points of being part of a corporate card. Very few of the above points are new and even fewer of our members have previously encountered any problems relating to how we have administered the corporate cards. Nonetheless, we simply want to make sure that you are fully informed about how this card works if you choose to utilize it.

If you have any questions regarding our corporate card, please feel free to contact the Club Manager, Danielle Earl.